Privacy Policy
This privacy policy details how Aston Media Productions Ltd (AMP). uses and protects any information that you give AMP. when you use this website.
AMP is committed to ensuring that your privacy and personal information is protected. Should we ask you to provide certain information by which you can be identified when using this website, then you can be assured that it will only be used in accordance with this privacy statement.
We may collect the following information during your visit to the AMP website.
What We Collect
We require this information to understand your needs and provide you with a better service, and in particular for the following reasons:
- Name and Title
- Contact Information including email address
- Address for the event or meeting
- Contact Telephone number
What Do We Do With The Information We Gather
- Create a client contact and project file
- Providing quotations, arranging meetings and setting up information for events/projects
We may periodically send promotional email about new products, special offers or other information which we think you may find interesting using the email address which you have provided.
Security
We are committed to ensuring that your information is secure. In order to prevent unauthorised access or disclosure we have put in place suitable physical, electronic and managerial procedures to safeguard and secure the information we collect online. This includes a locked storage safe and password encrypted office computer.
How We Use Cookies
A cookie is a small file which asks permission to be placed on your computer’s hard drive. Once you agree, the file is added and the cookie helps analyse web traffic or lets you know when you visit a particular site. Cookies allow web applications to respond to you as an individual. The web application can tailor its operations to your needs, likes and dislikes by gathering and remembering information about your preferences.
We use traffic log cookies to identify which pages are being used. This helps us analyse data about web page traffic and improve our website in order to tailor it to customer needs. We only use this information for statistical analysis purposes and then the data is removed from the system.
Overall, cookies help us provide you with a better website, by enabling us to monitor which pages you find useful and which you do not. A cookie in no way gives us access to your computer or any information about you, other than the data you choose to share with us.
You can choose to accept or decline cookies. Most web browsers automatically accept cookies, but you can usually modify your browser setting to decline cookies if you prefer. This may prevent you from taking full advantage of the website.
Our website may contain links to enable you to visit other websites of interest. However, once you have used these links to leave our site, you should note that we do not have any control over that other website. Therefore, we cannot be responsible for the protection and privacy of any information which you provide whilst visiting such sites and such sites are not governed by this privacy statement. You should exercise caution and look at the privacy statement applicable to the website in question.
You may choose to restrict the collection or use of your personal information in the following ways:
You may request details of personal information which we hold about you under the Data Protection Act 2018. If you would like a copy of the information held on you please write to AMP.
Controlling Your Personal Information
Whenever you are asked to fill in a form on the website we ask our clients to tick the ‘check box’ to ensure our Privacy Policy has been read and agreed with before contact can be made to AMP using the website contact form.
If you believe that any information we are holding related to you is incorrect or incomplete, please write to or email us as soon as possible, at the above address. We will promptly correct any information found to be incorrect.
We will not sell, distribute or lease your personal information to third parties unless we have your permission or are required by law to do so.
Aston Media Productions UK GDPR Compliance Information
Aston Media Productions Ltd (AMP) will keep all hard copied personal information (i.e booking forms and PO agreements) which clients provide in a locked filing safe at our office address of House 24 Aston End Road, Aston Village, Stevenage, Herts SG2 7EU.
Any digital information, ie. video recordings, powerpoint slides, purchase agreements, booking forms and any client-provided information are stored on a standalone external hard drive and only kept for a maximum of 6 months, but only at the clients ‘written request’ to do so. If there is no request from the client, all above information is deleted and/or removed after the event/project. All hard paper copies will be shredded.
AMP does not store any Live Video Recording/Live Stream work on any Networks or Cloud Storages, unless with ‘written’ agreement from the client data controller.
We ensure that no client information is shared with any third parties and is solely used for contact purposes between AMP and the client.
AMP ensures that all sensitive personal data is removed and/or destroyed once the final project/film/audio/video is complete and approved by the client.
AMP have no marketing emails which are sent to any new, current or past clients which would include any client data.
AMP holds one website domain which is www.Astonmediaproductions.co.uk and this website holds SSL certificates for safe online use. The AMP website are hosted by third party secure servers and we can pass on relative information upon request from our clients if required.
When AMP clients sign our booking forms they are now made aware of prior agreement to our UK GDPR compliance along with our business terms with an emailed .PDF Terms document; so they can make their own informed decision whether to proceed with booking.
When AMP is hired by a client for either Live Streaming and/or Video Recording work, the client will be deemed the Data Controller and AMP will be deemed the Data Processor. AMP will remain fully transparent to any data stored with the client, how it is stored and where it is stored. AMP will also offer advice to the client prior such projects (Video production and Live Streaming) to ensure permissions for capturing or viewing of data subjects is granted by participants.
For sensitive projects including conferences and meetings, AMP will review and sign Confidential Disclosure Agreement [(CDA), also referred to as non-disclosure agreement (NDA) or secrecy agreement set out by the client, if required.
For International transfers and legal gateway: This is not applicable to Aston Media Productions Ltd, as they do not store on or transfer any data to international servers, but only store or transfer onto external hard drives in a locked storage cabinet at their UK offices (24 Aston End Road, Aston, Stevenage, SG2 7EU), and at request of the client only.
The assigned data controller for Aston Media Productions Ltd is: Martin Van Der Sande – Email: Astonstudios@live.co.uk
Aston Media Productions Services Terms
All services set out and explained within the Terms and this Website by AMP will be deemed correct. However, the client has all rights to ensure that all services expected are detailed prior booking, but after this cannot deem its own expectations as correct. AMP has the right to refuse and end any prior and/or on going projects if they feel necessary.